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The SOP PharmD program offers a world-class education that is consistently ranked in the top 10 nationally and internationally by U.S. News & World Report. In collaboration with other nationally ranked health sciences programs, the University of Washington School of Pharmacy graduates have the opportunity to learn science, technology, and state-of-the-art pharmacy practice with globally-ranked faculty in an integrated, interprofessional, educational program. The first-attempt pass rates on the North American Pharmacist Licensure Exam by UW grads is well above the national average. For the last few years, the PharmD program has been undergoing a complete change in its curriculum, to be formally implemented in fall 2019. This transition will necessitate concurrent teaching of the original and new curriculum for approx. 2-3 years.
The School of Pharmacy has an outstanding opportunity for a Program Operations Specialist. The Program Operations Specialist is responsible for managing the support operations of the Department of Pharmacy teaching faculty who teach a majority of the PharmD program, and will be a vital role in the multi year curricular innovation transition.
•This position acts as liaison between the SOP Office of Professional Pharmacy Education, Department of Pharmacy, UW Office of the Registrar/Curriculum Office, Student Services and the office of Disability Resources for students to ensure that faculty and courses are in compliance with the regulations of all entities. This position is heavily involved with faculty, students and staff, and multiple Central UW Units in carrying out program administrative activities, and the coordination/monitoring of activities to determine consistency with the PharmD program and departmental goals. •The Bracken Pharmacy Learning Center- provides an optimal environment for students and practitioners to learn the technical and clinical skills needed for patient-centered care. The POS works closely with BPLC leadership to provide complex curriculum support for lab based, multi session per week, multi quarter skills lab courses. With the SOP launch of a new, comprehensive PharmD curriculum in September 2019 (to be taught concurrently with the original curriculum) – need for skillful coordination in the BPLC will only intensify. •The goal of the 30 year old Plein Center Certificate Program is to prepare pharmacists to become specialists in geriatrics to meet the needs of older adults in all practice settings. Students will acquire knowledge and skills in the general principles of selecting and optimizing drug therapy for older adults with several co-morbidities.
Operational Direction/Administrative processes •PharmD course updates/ Canvas course page management/technical trouble shooting; managing support operations of teaching faculty, serves vital role in the curricular innovation transition and implementation. •Surveys and implements for all PharmD courses and course masters for the year re: course budgets, space/facility needs, course materials, facilitates course evaluations, ensures FERPA training compliance as needed, AV requests, Disability related requests, proctoring exams, an overall operational resource to DOP faculty, students, teaching assistants and educational assistants. •This position is heavily involved with students, staff, faculty, multiple Central UW Units and the public in carrying out program administrative activities, the coordination/monitoring of activities to determine consistency with the PharmD program and departmental goals. •This position develops course changes; assists Curriculum Chair and Department Chair with any changes to the time schedule, and administrative processes associated with course evaluation, preceptor coordination/communication when active in teaching. •Other duties as assigned
Bracken Pharmacy Learning Center- work closely with BPLC leadership, provide complex curriculum support for lab based, multi session per week, multi quarter skills lab. •With the SOP launch of a new, comprehensive PharmD curriculum in September 2019 - to be taught concurrently with the original curriculum – the need for skillful coordination in the BPLC will only intensify. •Duties include - Maintain grading/assessment records according to course master instruction, including assignment completion by each student. •Act as liaison/mediator between students and instructors, coordinate office hours for multiple sections. •Prepare, maintain, and update web pages, electronic discussion boards, etc., as appropriate to the course, prepare materials/handouts for sections/quizzes, proctor exams as appropriate.
Plein Center Certificate Program Operations •Oversees application process, website, and acceptance letters, manage online payment cycle/system, manage annual events and graduation, and provides payment and enrollment reports to Plein Center leadership.
Faculty Advising- primary point-of-contact/liaison between faculty and registrar’s office, expert on course change/management process and policy
Survey course master budgetary needs for entire department, reviews academic support budget and monitors expenditures to ensure budget stays on target. Coordinate additional/new funding requests with DOP and SOP leadership as appropriate.
Events management- plan, organize and execute regalia and attendance of DOP faculty (approx. 40) for the SOP graduation in spring, annual events for Plein Center Program, BPLC related events as needed
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelors Degree in Education, Information Sciences, Business Administration, or other applicable fields
Program/project Management, 7+ years experience
Customer Service, 5+ years experience
Curriculum Management/coordination/academic timelines and cycles 6+ years experience
Understanding of Registrar process, policy, and related University process -5+ years experience
Experience working closely with diverse stakeholders, teaching and clinical faculty - 5+ years experience
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
M.A. or M.S. degree preferred
Knowledge of UW curricular policy and procedure
Knowledge of PharmD program, School of Pharmacy
Strong attention to detail, ability to organize and integrate complex policy and procedure
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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