As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The School of Pharmacy has an outstanding opportunity for a Director of Admissions and Recruitment.. With direction from the Associate Dean for Professional Pharmacy Education and the Senior Administrative Director of Professional Pharmacy Education, this position provides strategic and operational leadership of student recruitment and admissions. It also serves as one of the primary sources of academic advising for the Doctor of Pharmacy (PharmD) program.The recruitment role requires an in-depth understanding of the competitive landscape of Pharmacy education on a national level. Along with this broad contextual knowledge, the role requires the ability to attract prospective students based on the defining elements of the Husky Pharmacist and the ability to differentiate our program from competing colleges/schools of pharmacy. It also requires the capacity to plan strategically for the best use of program resources, including other staff whose role is to deploy "on the ground" recruitment tactics such as fairs, info sessions, etc.The admissions role requires a high degree of information accuracy and an ability to manage large volumes of qualitative and quantitative data with ease. The PharmD program receives several hundred applications per year, and each application contains dozens of discrete data elements; all of this information needs to be managed carefully and accurately in order for the admissions process to be successful. The role also involves interaction with faculty and external partners, which requires diplomacy and communication skills and the ability to adhere to accreditation requirements.The advising portion of the role requires in-depth programmatic knowledge and the ability to advise students on course selection, registration issues, and academic progress, with full mastery of university systems, tools, timelines, and School and University policy.All of these portions require problem-solving ability on an operational level with the overall goal of increasing process efficiency and communication accuracy.Given its roles in recruitment, admissions, and advising, this position has a direct impact on the success and reputation of the School of Pharmacy and its programs. Programmatic success will enhance the School's ability to recruit top students and faculty (regionally and nationally) from diverse backgrounds/experiences, further benefiting the University's reputation.Recruitment Oversight*Responsible for the review, assessment, and effective use of data to plan recruitment strategy for the PharmD program*Review and assess competitor school and industry landscape of recruitment best practices*Determine feasibility of recruitment strategies and make recommendations to the Senior Administrative Director and Associate Dean.*Develop detailed recruiting plan for the Office of Professional Pharmacy Education (along with committee or working group), adhering to the School mission, program goals, and specific recruiting objectives for the current admissions cycle*Plan (and if needed, participate in) recruitment fairs and other events in the Seattle area, regionally, and across the country depending on identified need and available resources.*Plan (and if needed, participate in) information sessions for prospective students at the School of Pharmacy*Participate with other advising offices in outreach/recruitment activities or other student services related projects/programs.*Serve as liaison between employers, the university, and the community.*Participate in University-wide committees for student services.*Demonstrate knowledge and approachability to prospective students who express interest in the program.*Maintain and recommend revisions to public-facing materials supporting recruitment and admissionsAdmissions *Under the direction of the faculty Chair of the Admissions Committee, manage all of the operational aspects of the admissions process for the PharmD program at the UW School of Pharmacy*Manage the processing of application materials and data using PharmCAS, CollegeNet, the PharmD student database, Excel, and other applicable tools*Enlist and manage the participation of Admissions Committee members throughout the admissions cycle*Manage the admissions interview process including the scoring rubric, interviewer participation, data collection, and elements of interview day that increase personalization*Provide insight and leadership in the areas of Diversity, Equity, and Inclusion as they relate to the Admissions process*Prepare regular reports and analyses containing quantitative and/or qualitative data as part of the application review process*Make admissions recommendations to the Admissions Committee based on recruitment goals and available admissions data*Manage the PharmD student database and collaborate with others in the Office of Professional Pharmacy Education on the development of a new database tool*Manage incoming student communication schedule and incoming student Canvas pages during the admissions process through matriculation*Make recommendations for incoming student scholarships based on merit and other considerations*Review and assess admissions best practices among competitor schools and across pharmacy education*Explore and make use of technology solutions for improving admissions and incoming student communications*Evaluate transcripts for prospective students and applicants to the PharmD Program.*Lead planning and implementation for Welcome Week including Orientation and Welcome to the Profession CeremonyAdvising and related duties*Advise current students in the areas of academic planning, School and University requirements, degree requirements, and related topics. *Independently interpret, understand, and convey University of Washington and School of Pharmacy policies and procedures to current and prospective students. *Provide information or referral on Student Services topics such as career choices, recreational activities, Registered Student Organizations, personal issues, financial matters, etc. *Advise prospective students on admissions requirements, processes, and procedures. Provide career pathway information to prospective students. Answer questions regarding prerequisite courses. *Respond to questions from staff across the University of Washington and other institutions clarifying School of Pharmacy policies for admissions, academic progress, student conduct, program completion, certification, licensure, and related topics. *Independently assist incoming students with matriculation process: Provide information, clarification, and suggestions on course of action particular to individual situations and provide registration information. *Manage student-facing processes such as the Dean's List letters, the graduation requirement verification process (serving as liaison for WA State Board of Pharmacy), incoming student information, the DARS (degree audit) process. Lead Responsibilities:*Recruitment planning and implementation*Admissions planning and implementationSupervisory Responsibilities:*Direct the work of the Program Coordinator, whose role includes Admissions support*Hire, train, and direct the work of hourly (student) workers and occasionally other staffAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Requirements:*Bachelor's Degree in life sciences, socials sciences, humanities, or related fields*Minimum two years of supervisory experience *Minimum five years' experience advising students in a higher education setting *Recruiting and/or Admissions experience in higher education *Ability to work productively in a fast-paced environment *Strong organizational skills and the ability to multitask over a variety of projects *Excellent verbal and interpersonal communication skills *Strong attention to detail and high level of information accuracy *Strong writing skills and the ability to communicate in diverse written formats and mediums, as well as to fine-tune messages for a wide range of audiences *Ability to work well in teams and as a team facilitator *Advanced quantitative and qualitative data management skills *Advanced proficiency with Microsoft Office, electronic calendaring, web-based applications Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired:*Professional experience working with a graduate or professional program at the University of Washington or another top-tier institution of higher education *Event planning experience Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.