Job Title: Project Coordinator, Membership

Reports to: Senior Program Manager, Membership

Job Summary: Provides and coordinates support services to the Office of Member Relations. Interfaces extensively with ASHP staff, ASHP members, state affiliate leaders, and other volunteer leaders. Ensures that logistical, operational, and programmatic matters are handled with maximum efficiency and minimal supervision. May provide work direction to other administrative personnel, exercise judgment and initiative in routine matters, and facilitates accomplishment of projects and tasks. 

Major Job Duties and Responsibilities:

1. Follows well defined instructions, policies, and standard operating procedures to perform their work assignments.
2. Coordinates routine and special projects. Establishes and maintains appropriate process and files to initiate project steps throughout the year. Monitors deadlines and budgets, prioritizes tasks, assures steps are met in proper sequence, and maintains ongoing communication with staff regarding status and approvals.
3. Coordinates the operational, logistical, and administrative processes for programs. Provides support to committees and advisory groups, in collaboration with staff, manages and monitors program financial activities, monitors program activity, ensures timely updates to membership database, ASHP website, and other ASHP records, and provides timely correspondence and follow-up to all inquiries.
4. Support in coordinating all administrative aspects of delivering the results of the program/project. Working directly with the project managers and other stakeholders to support all aspects of the planning, scheduling, management and successful delivery of projects.
5. Schedules appointments and engagements on behalf of the administrator/official or department. Makes arrangements and coordinates all details for meetings, conferences, and special events.
6. Reviews, prioritizes and determines actions for all incoming electronic correspondence. Researches and drafts responses.
7. Performs other duties as assigned.

Qualifications:

• High school diploma or GED; Business school, Associate’s degree or equivalent is required.
• College degree strongly preferred.

• Requires two to four years of prior related work experience.

• Strong project management/coordination work experience with use of spreadsheet and database software.

• Knowledge of the programs and organization where assigned.

• Exercises discretion and independent judgment within understood policies, procedures.

• Handles confidential matters and facilitates problem resolution.

• Outstanding organizational skills and attention to detail.

• High level of interpersonal, coordinating, organizing, and communication skills.

• Demonstrated knowledge and competence in the use of communications and information management technologies.

• MS Office and word processing proficiency, including advanced functions (example: document merges for mass mailings).

• Accurate typing speed of 60 wpm.